Administrative Assistant

By April 14, 2022No Comments

As a professional infrastructure engineering and construction management consultancy, we strive to help our clients provide the world with energy, utility infrastructure, and advance future generations. And it starts with our people – motivated and committed to making a difference.

We are looking for an individual with a positive can-do attitude, ability to interact with a wide range of people in all levels of an organization, and most importantly aligns with our team values (Service, Quality, Consult, Safety, Share).  This position is based in our head office in North Vancouver and will be responsible for assisting in tasks associated with a fast-growing professional services company in Western Canada.

Our Offering:

  • Flexible Part-Time Work Arrangement – looking for someone to come into our office Monday & Wednesday, open to molding part-time hours to staff’s schedule.
  • Work in a professional, friendly, and respectful culture – named as a Best Place to Work for Inclusion and Mental Health
  • Receive competitive compensation and health benefits
  • Be supported through training, team meetings, 121 meetings, and townhalls
  • Attend staff events and contribute to our Share 1% program – we donate 1% of our annual revenue into local community groups
  • Contribute to a growth-oriented business – Maven has been recognized as the fastest growing professional services company in western Canada in 2019, 2020 and 2021


  • Day-to-day office operations including managing suppliers, ordering, receiving and front desk function (answering phone, postal/courier services), as well as coordinating facility maintenance
  • Support in the administration of corporate programs, such as Health & Safety, Share 1%, Fleet Management, strategic initiatives
  • Provide various project administration support (project initiation tasks, archiving procedures, document control, travel arrangements)
  • Support Co-Founders as required (expense reporting, scheduling) and other duties as required


  • Minimum 2 years of office administration and office coordination experience preferably in a consulting engineering, construction, or other technical related environment
  • May have an associate’s or bachelor’s degree in business administration, office administration, or equivalent
  • Excellent communication skills both verbal and written in English
  • Reliable, trustworthy, and friendly to work with
  • Able to work independently, multi-task, proven attention to detail
  • Ability to use office equipment such as phone system, copier machine, video conferencing technology
  • Ability to use cloud-based office systems with a strong aptitude for picking up technology
  • Strong MS Office capability (outlook, Word, Excel)

How to apply:

To apply for this position, please send your resume and cover letter to [email protected]

Maven is an equal opportunity employer. Applicants will be invited to interview based on their fit with this advertised role. Only those people legally entitled to work in Canada will be considered.


Author Natasha

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