Document Controller

By May 1, 2024May 7th, 2024No Comments

LOCATION: Surrey, BC (on site)
LEVEL: Intermediate

As an infrastructure consultancy acting as owner’s representatives for utility and municipal clients, Maven delivers projects and services that will serve the communities where we live, work and play. And it starts with our people – motived to do our best work and make an impact. most importantly aligns with our team core values (Safety, Wellbeing, Respect, Quality, Collaborate, Growth Mindset).

We are looking for a Document Controller who effectively controls the issue, receipt, storage and retrieval of project documents and drawings through the development, and implementation of the project Electronic Document Management Systems (EDMS) and related processes (storage systems, databases, AutoCAD, and SharePoint Document management systems).

The role is responsible for ensuring all protocols established for Document Control are adhered to, so ultimately there is a single repository and a reliable source of data for all project stakeholders in accordance with our Document Control standards and requirements. The successful candidate will most importantly align with our team core values (Safety, Wellbeing, Respect, Quality, Collaborate, Growth Mindset).

This position is based in Surrey, BC (on site).

Why Join Maven:

  • Grow with us – Take on new projects and learn with our experienced team
  • Work on interesting projects
  • Be supported through training, team meetings, peer coaching, and townhalls
  • Receive competitive compensation and health benefits
  • Attend staff events and contribute to our Share 1% program
  • Work in a professional, friendly, and respectful culture – named as a Best Place to Work for Inclusion and Mental Health
  • Work in a flexible and hybrid work environment – spend 2-3 days in our North Vancouver office or work remotely from home
  • Contribute to a growth-oriented business – Maven has been recognized as one of the fastest growing professional service companies in Western Canada


  • Responsible for receiving, distributing, filing, and monitoring drawings and documentation on a project.
  • Receive, log, track, and monitor engineering generated and supplier drawings and documentation in the FEI Electronic Data Management System (SharePoint).
  • Maintain drawing files, archives, and electronic files in project databases. Liaise with Engineering Drafting Work Leader to ensure Drawings adhere to FEI Engineering Standards.
  • Handle, distribute and complete incoming communications including electronic transmittals.
  • Respond to internal and external drawing and document requests.
  • File and retrieve documents/drawings and originals necessary to facilitate the control of project documents.
  • Ensuring accurate metadata is used to maintain the FEI Electronic Data Management System (MDR on SharePoint project site).
  • Generate transmittals as required.
  • Assist in the turnover of drawings and documents at job completion either hard copy or electronically.
  • Responsible for compliance per Major Capital Projects Document Control standards and project specific Document Control Procedures.

Who We Are Looking For:

  • 2-6 years of experience working with Electronic Document Management Systems (EDMS)
    such as Aconex, On Track, SharePoint, Live link etc.
  • Exposure to filing structures, EDMS structures, possibly internet-based project collaboration systems (SharePoint), relational databases and multiple complex major projects.
  • Exposure to and basic level knowledge of Engineering, Procurement, Construction, Project Management and Project Control terminology.
  • Computer skill level; advanced knowledge of Windows Explorer directory structures,
    Microsoft Office applications (Word, Excel) or equivalent database knowledge is essential.
  • Fully competent in Electronic Document Management Systems (EDMS) and Document Management work processes.
  • Ensures compliance with all relevant Health & Safety, Quality Assurance & Quality Control (QA/QC) and Environmental Management policies and procedures.
  • High degree of initiative and independent judgment.
  • Strong analytical and problem-solving abilities.
  • Ability to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines.
  • Good business acumen, personal ethics, and integrity above reproach.
  • Demonstrated conflict resolution and negotiation skills.
  • Demonstrated ability to manage multiple competing priorities and deadlines.
  • Demonstrated ability to multitask, adapt to and operate in a fast-paced, changing environment.
  • Demonstrated ability to manage competing priorities with demanding work schedules.
  • Demonstrated ability to work independently and as a member of a project team.

About Maven

Maven delivers infrastructure projects for communities in Western and Northern Canada as owner’s representatives. We turn client ideas and objectives into sustainable infrastructure, delivered safely, on time and on budget with Maven’s unique expertise.

The word “Maven” means, “one who is experienced or knowledgeable.” Our people are our success. We are a mid-sized firm, with have a professional and friendly team committed to our values of safety, wellbeing, respect, quality, collaborate and growth mindset.

We believe we are part of the wider community and need to do our part to contribute, ensuring a positive future for our fellow citizens. Through our Share1% program we select organizations to partner with and offer volunteer opportunities for our staff.

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